August 2024
Management Committee Minutes
Aug 2024
1. Apologies: Apologies were recorded
2. Approval of Minutes: Approved
2a. Resignation Mike Mason advised the committee that with the development of SCM with a pending go live he was stepping to one side and resigning as the IT Officer. The Rear Commodore gave a vote of thanks for all his hard work and dedication.
3. Health & Safety: Incidents reported:
Member had a knock to the head in the Compound. 1 st Aid was administered and the incident recorded in the accident book. The Vice Commodore to investigate what the individual knocked their head on so as to ensure this is not repeated.
Item Description Action
a Members Jammed Hand It was confirmed that once the Pontoon is extended the railing in question will be removed.
Discharged
b Pontoon replacements Piling anticipated to commence at the beginning of Sept. The contractor is investigating splitting the cost of the piling hammer with another user in order to reduce expenditure.
Ongoing Commodore
c Installation of meters in the Compound Iron work stand completed and pricing for the electrical works to be sought. Meter card issues resolved with a plastic stopper glued into place
Ongoing Vice Commodore/Work
Party
Discharged
d SCM Go Live planned before the Sept
Committee meeting.
Pontoon Bookings Plaques ordered for Pontoon and pending delivery.
Emails being reviewed to ensure no further issues
The Treasurer advised he is currently reviewing a move from Stripe to Worldpay with the License key
Ongoing Rear Commodore
Ongoing Treasurer
downloaded into SCM which will enable payments made via this route.
The tablet for Grid Books is linked to Stirpe but this will be reviewed to see if
it is possible to integrate with SCM. SCM will allow visitors to book days on the pontoon with payment made in
advance. This will need to be ratified at AGM. A review of returned visitor cards
will be required.
Ongoing Rear Commodore
e Heating The Boiler Expansion tank had to be replaced and work required on the gas value required on the small boiler which was fortunately under guarantee. The Vent in the boiler room is blowing back exhaust fumes which is unacceptable therefore a false Window ordered at £110 and will require fitting
Ongoing Commodore
f Five Year Plan Sub-committee review complete and overarching figures agreed.
Ongoing Rear Commodore
g Roof on the outboard store Leak investigation and repair ongoing
Ongoing Sailing Committee
h RYA requirements The Public area update now over taken by events with the introduction of SCM therefore discharged
Discharged
l Galley The Administrators of the unofficial Facebook met Trustees and
the name of the group has now been changed to Unofficial Hardway Sailors. The Administrators accepted
comments were not policed however nor had any complaints been received either. A potential Galley operator declined as the contract was too restrictive.
The Rear Commodore will approach interested parties to see if the Terms and Conditions of the contract can be negotiated to be beneficial for both
Discharged
Ongoing Rear Commodore
the vendor and HSC.
Following use over Junior Week the galley was not scrubbed out and had to be cleaned for in preparation for the Regatta Hog Roast. The Rear Commodore will approach the individual and discuss the requirement for a deep clean.
Ongoing Rear Commodore
j Safety Boat
Requirements/qualifications Sailing Committee proposed a stringent review of the requirements.
One option discussed was an annual competency check to be conducted for Helms as opposed to wanting to
see certification. A further option would to hold refresher weekends, individuals volunteering for Safety
Boat would be expected to complete two evenings and a refresher.
Ongoing Sailing Committee
k Grid & Pile with a crack Ongoing Ongoing Sailing Committee
l Membership cards Several members have reported they have not received cards. The Committee discussed that
HSC may have to look at commercial production going forward or investigate the use of SCM. Commodore to discuss
with Membership Secretary
Ongoing Commodore
Reports.
Treasurer: - Details of the monthly accounts for the club and bar were provided and there were no questions from the Management Committee.
The Treasurer advised the Crane Syndicate deposit will increase to £200, SCM will then be utilised to bill any outstanding fees.
Bar Secretary
Toob continues to be an issue for the card payment machine and performance being monitored in order to report back at the next meeting.
The Bar Secretary reported he had a failure to attend a Private Function, no notification had been received which has meant a loss of £66 in bar wages as two staff had been rostered for the event.
The Committee discussed numerous options and it was agreed if a second bar staff person is required for a private function the individual organising the event will need to meet the cost and this
would be non-refundable.
Membership Secretary:
The Membership presented 2 Adult members which were approved in principle pending interview.
Sailing Committee:
State of Pontoon Remains a concern and this has not been assisted by the lack of Work Party Attendees
Pico Compound storage Two places are required in the compound for Picos and the only
suitable area is where current the unowned tenders are situated. The Commodore informed
the meeting the rules were clear that Photographs of the tenders need to be taken and
advertised for a suitable period before they are disposed of.
SOCIAL Social events are as advertised in the club.
The Commodore stated that 2025 would be the club 80 th Anniversary so proposed that early
thought be given to events/entertainment for the club Regatta.
Work Party Payments for failure to attend work parties continually being chased.
Galley Nothing further to report
Publicity Nothing to Report
IT Officer System Domain and Access detailed handed over to the Rear Commodore.
Pontoon Officer Nothing to Report
RYA Principle Nothing to report
Correspondence
Letter received from a member querying whether the use of a privately owned Pizza oven in the mast store following Wednesday night racing had been approved and whether there was suitable
H&S and insurance to cover this. The Commodore confirmed approval had been given to trial this for the last remaining race days. The Secretary will respond.
AOB
The Rear Commodore informed the meeting that a Sabre Rally on the 21 Sept had been requested and this was approved.
Sue Charles
Hon Secretary
Last updated 21:35 on 3 February 2025